HR Administrative
HR Administrative Specialist focused on HRIS management and data accuracy. Responsible for employee lifecycle administration, HR systems maintenance and reporting in a dynamic environment.
Everything you are looking for and more 📦
We are looking for a highly organized and proactive HR Administrative Specialist to join our HR team in Spain.
This role will provide comprehensive HR administrative support across the employee lifecycle, with a strong focus on the management, maintenance and optimization of HRIS platforms and data accuracy and PRL administration
The ideal candidate is detail-oriented, structured, and comfortable managing HR systems, employee data, reporting and coordination with internal stakeholders in a fast-paced logistics environment.
What responsibilities and objectives will you have?
HR Administration (Generalist Support)
Manage employee documentation throughout the full lifecycle (contracts, amendments, letters, certificates, etc.).
Support onboarding and offboarding processes across HR platforms.
Maintain and update employee records, ensuring accuracy and compliance.
Support absence and leave administration (vacations, medical leaves, permits, etc.).
Prepare HR documentation required for internal and external stakeholders.
Provide administrative support in employee relations processes when needed.
Ensure proper filing and safeguarding of HR documentation in accordance with legal requirements.
HR Platforms Management
Be responsible for the management, maintenance, and continuous update of HR platforms such as HiBob, SuccessFactors, and other internal tools.
Ensure data accuracy and consistency across systems.
Manage employee lifecycle movements within the platforms (hires, changes, terminations).
Coordinate with IT or global HR teams when system updates or improvements are required.
Risk Prevention (PRL) – Administrative Support
Coordinate PRL documentation with external prevention services and internal stakeholders.
Maintain and update records related to risk assessments, training, medical examinations, and safety documentation.
Monitor and track mandatory health & safety training and ensure completion.
Support accident and incident documentation management, ensuring proper registration and follow-up.
Assist in organizing safety inspections and audits from an administrative perspective.
Ensure all PRL documentation is properly archived and compliant with local regulations.
Provide support in preparing reports related to health & safety matters.
Well, what will the requirements be?
3 years of experience in an HR administrative or generalist role.
Experience managing HR documentation and employee lifecycle processes.
Experience working with HRIS platforms (HiBob, SuccessFactors or similar).
Previous exposure to PRL administration or coordination with prevention services is highly valued.
General knowledge of Spanish labor legislation.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and meet deadlines.
Strong Excel and MS Office skills.
Fluent in Spanish and good level of English.
What do we offer?
Language platform
Wellbeing programme
Flexible working hours
Online platform for lifelong learning
Competitive salary
Flexible remuneration services can be contracted
Why join us?
Because we don’t settle — we go further and multiply impact (10X Attitude).
Because we design every transformation around real customer value (Passionate About Customers).
Because we make things happen fast and smart — not perfect, but done (Go, Go, Go).
Because we believe the future belongs to those who rethink what’s possible (Dare to Disrupt).
Because we win together — diverse, collaborative, driven by one shared vision (One Goal, One Team).
Inclusive Culture
InPost has an Equal Opportunities Plan that promotes equality at all levels. We aim for equality in the company's workplaces, as it is focused on promotion, within and outside the company, as well as gender equality, diversity, equity and inclusion of people regardless of their abilities and conditions.
- Department
- HR
- Locations
- Barcelona - Office
- Remote status
- Hybrid
- Employment type
- Full-time